Your aesthetic clinic, simplifiedClinical records, photos & invoicing in one click
8 integrated modules to manage patients, clinical records with 8 structured tabs, before/after photos across 7 body zones, digitally signed consent forms, and electronic invoicing. All in the cloud, from any device.
14-day free trial · No credit card · Setup in 5 minutes
Platform screenshot
Clinical record with 8 structured tabs
Everything your clinic needs
A single platform to manage every aspect of your practice. From appointment to invoice, from photo to follow-up.
Digital Clinical Records
8 structured tabs per patient: personal data, medical history, physical examination, treatment plan, informed consent, photos, follow-up, and clinical diary. Integrated Fitzpatrick skin classification (I-VI).
Smart Scheduling
Drag & drop appointments with resource allocation (rooms, equipment). Public booking from your clinic's website — no login required.
Electronic Invoicing
Italian SDI-compliant invoices with automatic submission. Differentiated VAT: exempt for medical services, 22% for aesthetic treatments.
Before/After Photos
Documentation across 7 body zones (face, breast, abdomen, buttocks, thighs, arms, full body) with over 30 standardized angles. Visual comparison with a side-by-side slider.
Patient Management
Complete registry, treatment history, digital consent with signature on tablet/smartphone and public link. Full patient journey tracking from booking to follow-up.
Inventory & Materials
Inventory with lot, expiration date, and serial number tracking. Purchase orders, supplier management, and low-stock alerts.
Procedures & Protocols
Treatment catalog with bill of materials (BOM), automatic cost calculation and price list. Categories: fillers, botulinum toxin, laser, chemical peels, and more.
Security & Compliance
AES-256 encryption for sensitive data, SSO authentication with Keycloak, and granular roles (doctor, receptionist, admin, patient). Consent forms signed with SHA-256 hash for legal validity. GDPR compliant with full audit trail.
Ready for Italy's FSE 2.0 and the European EHDS regulation
OpalDocs is designed to meet Italian and European regulatory requirements for 2027, so you won't need to switch software.
Servers in Italy
Your patients' data stays on Italian servers within the European Economic Area. Fully compliant with AgID cloud service guidelines.
HL7 FHIR Ready
RESTful architecture already prepared for interoperability with Italy's Electronic Health Record (FSE 2.0). Patient, Practitioner, Encounter, and DocumentReference resources.
Legally Valid Digital Signatures
Informed consent signed with SHA-256 hash and legal validity. Roadmap for PAdES-BES remote signing via HSM (Namirial, Aruba, InfoCert).
Privacy by Design
Per-clinic data isolation (multi-tenant), data minimization, immutable access logs. Right to obscuration: patients can hide specific clinical events from their record.
DPA & DPIA Ready
Pre-signed Data Processing Agreement, completed Data Protection Impact Assessment, updated record of processing activities. Legal peace of mind from day one.
International Clinical Coding
Support for ICD-9/ICD-10 (diagnoses), LOINC (lab tests), and the Italian Nomenclatore Tariffario for procedures. Machine-readable data for cross-system interoperability.
Designed by doctors, for doctors
OpalDocs was born from hands-on experience in aesthetic medicine clinics. Every feature is designed to simplify your daily workflow.
100% Cloud
Access from desktop, tablet, or smartphone — nothing to install. Data stored on European servers with automatic daily backups.
Multi-language
Full interface in Italian, English, and German. Perfect for clinics in tourist areas or with international patients.
Multi-location
Manage multiple offices from one platform. Each location has separate data with a centralized dashboard and per-headquarter roles.
Continuous updates
New features every month with zero downtime. 8 independent microservices: we update one module without touching the others.
Dedicated support
Technical support in Italian via chat, email, and WhatsApp. Data migration from your current software included.
Complete patient journey
From appointment to clinical record, from signed consent to electronic invoice, through to post-treatment follow-up. Everything connected.
Simple, transparent pricing
Choose the plan that fits your clinic. Upgrade or downgrade anytime.
- 1 doctor + 1 receptionist
- Digital clinical records (8 tabs)
- Appointment scheduling with resources
- Before/after photos (7 zones, 30+ angles)
- Electronic invoicing (SDI)
- Digital informed consent
- 5 GB document storage
- Email support
- Up to 5 doctors + unlimited staff
- Everything in Starter, plus:
- Inventory with lot & expiry tracking
- Procedure catalog with bill of materials
- Consent with tablet signing & patient link
- Multi-language (IT, EN, DE)
- Supplier purchase orders
- 50 GB document storage
- Priority WhatsApp support
- Unlimited doctors & locations
- Everything in Professional, plus:
- Centralized multi-location
- Aggregated KPI dashboard
- Custom API & integrations
- 99.9% SLA guaranteed
- Dedicated account manager
- On-site team training
- Unlimited storage
All prices exclude VAT. 14-day free trial on all plans, no credit card required.
Trusted by professionals
“Since using OpalDocs, I've cut my admin time in half. The clinical records with 8 tabs are intuitive, and the photo documentation with standardized angles is a game-changer for filler treatments.”
“The digital consent feature is exceptional. Patients sign from their own smartphone via a link — no login needed. All secured with SHA-256 hashing for legal validity.”
“Finally, practice management software that speaks the language of aesthetic doctors. The automatic SDI invoicing with differentiated VAT for medical vs. aesthetic services has massively simplified our accounting.”
Frequently asked questions
Can't find the answer? Message us on WhatsApp.
Ready to simplify your clinic?
Book a free 30-minute demo. We'll show you clinical records, before/after photos, digital consent, and SDI invoicing in action. No commitment, data migration included.
Response within 24 hours · Personalized demo · 14-day free trial